You Have Dubsado… So Why Are You Still Drowning in Admin?
- Betsan
- Mar 10
- 4 min read
If you’re reading this, chances are you already have Dubsado (or at least know it’s supposed to make your life easier). It’s designed to streamline your processes, automate your client workflows, and free up your time so you can focus on what actually grows your business.
But let’s be honest… is it really doing that for you?
Because I see this all the time:
👉 You’re still manually sending invoices and hoping people actually pay on time.
👉 You’re chasing leads, but half of them ghost because there’s no follow-up.
👉 Onboarding a new client still feels like a whole job in itself… every. single. time.
Sound familiar? You’re not alone… aaand you’re definitely not the only business owner who’s invested in Dubsado but still feels like they’re drowning in admin.
Dubsado Is Powerful… But Only If You Set It Up Right
I hear it from business owners all the time:
💬 “I have Dubsado, but I’m only using it for contracts and invoices.”
💬 “I know it can automate things… but I haven’t had time to figure it out.”
💬 “I thought I set up a workflow, but it’s not really working how I wanted.”
Here’s the thing: having Dubsado isn’t enough. If it’s not actively saving you hours every week, it’s just another tool sitting there, not pulling its weight.
The real power of Dubsado comes from the right setup… one that takes repetitive admin work off your plate and turns it into an automated, 5 star client experience.
Why Things Feel Messy (And How to Fix It)
If you’ve got Dubsado but you’re still feeling overwhelmed with admin, the problem isn’t the software… it’s your setup.
The issue is if you don’t have your workflows set up correctly (if at all!), you’ll end up doing half the work manually and wondering why it’s not delivering what it promised.
Let’s break down some of the most common struggles:
❌ Leads keep ghosting → The real issue? You don’t have an automated follow up process keeping them engaged. When someone fills out a lead form, they should instantly receive a response that guides them toward working with you… without you manually chasing them!
❌ Clients are slow to pay → It’s not them, it’s your invoicing system. If invoices aren’t automatically sent at the right time, with clear payment links and automated reminders, it’s no surprise payments are delayed. The right setup ensures that getting paid happens without the awkward follow ups.
❌ You’re drowning in admin → You’re not bad at admin, but you are spending way too much time on it manually. Things like sending contracts, onboarding emails, scheduling calls, and collecting client details shouldn’t require your constant attention.
The truth? Your business isn’t the problem. Your systems are.
What Your Dubsado Setup Should Look Like
Now, imagine this instead:
✅ Leads get automatic follow-ups, so no one slips through the cracks. No more “just checking in” emails. No more lost opportunities. Just a streamlined process that nurtures potential clients and guides them toward booking.
✅ Invoices and contracts? Sent, signed and paid… without you chasing. Dubsado can automate the entire process, from generating invoices to sending payment reminders, so you’re not waiting around wondering if your client actually saw your email.
✅ Clients onboard themselves, without all the back and forth emails. No more manually sending welcome emails, gathering client details over endless DMs, or trying to remember if someone has signed their contract. With the right workflow, onboarding is as simple as sending one link.
That’s the kind of business freedom Dubsado can give you… when it’s actually working for you.
Let’s Get Your Dubsado Doing the Work
If your Dubsado setup still has you buried in admin, it’s time for a fix. You shouldn’t be spending hours each week on tasks that your system can handle for you.
I help business owners turn their half-setup Dubsado accounts into fully automated workflows that save them hours every week… without the frustration of trying to figure it out alone.
Don’t forget you can use my code freedomcreative30 for 30% off your first month or year of Dubsado.
Because let’s be honest… you didn’t invest in Dubsado just to still be stuck in admin. Let’s make it work the way it should.
Hi, I'm Betsan!
I'm a mum of 2 boys, from Wales (UK) and when I'm not running to and from football games, I'm diving into the back end of my clients business, to implement systems that take you from overwhelmed and confused to working with ease!
At The Freedom Creative, I build streamlined and automated systems for Social Media Managers, helping them to deliver a professional client experience while gaining back hours of time in their day.
If you’re a Social Media Manager and need help to automate your client facing tasks, onboard your clients with ease and stop drowning in an ever growing to-do list, we should talk!
It’s time to be present in your life and create the time freedom you so desperately crave.
Click here to discover my services.
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